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PRIVACY POLICY


Last Updated: May 11, 2026


ACT Midland (“ACT Midland,” “we,” and/or “us”) is committed to protecting the privacy of its supporters, volunteers, and stakeholders. We value your trust and recognize that maintaining this trust requires us to be transparent and accountable in managing the confidentiality of the personal information that you choose to share with us.


This privacy policy outlines how we collect, use, store, and protect your personal data when you visit our website, donate, volunteer, or interact with us in other ways. By interacting with ACT Midland, you consent to the practices described in this policy.


1. Information We Collect
We collect various types of personal information depending on your interaction with us:

  • Personally Identifiable Information (PII): Name, address, email, phone number, and other contact details.

  • Donation Information: Pledge information, payment details, and gift history.

  • Advocacy & Event Information: Participation details, leadership preferences, and dietary restrictions for in-person events.

  • Website Usage Data: Information collected through cookies and analytic tracking (IP address, browser type, geographic location, and device type).

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Unless we specifically request it for a specialized program, we ask that you not disclose sensitive information such as racial or ethnic origin, political opinions, religion, health, or criminal background.


2. Information about Minors
ACT Midland does not knowingly collect personal information from individuals under the age of 13. If we learn that we have inadvertently collected data from a child under 13, we reserve the right to delete that information immediately.


3. How We Use Your Information
ACT Midland uses your personal information for the following purposes:

  • To Process Support: Managing pledges, processing donations via PCI-compliant third parties, and issuing tax receipts.

  • To Communicate: Sending newsletters, advocacy updates, and invitations to leadership events. You may opt out of these at any time.

  • To Coordinate Engagement: Managing volunteer programs and fulfilling your requests for information or collaboration.

  • To Improve Our Mission: Analyzing website usage to improve the content and functionality of our systems for the benefit of student success and community leadership.

  • For Legal Compliance: Complying with applicable laws, regulations, and internal policies related to donor records and tax filings.

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4. Disclosure and Third Parties
ACT Midland does not sell your Personal Information. We may share information with contracted third parties (such as hosting services or database management) on a confidential basis to provide services on our behalf.


Artificial Intelligence (AI) Disclosure: ACT Midland reserves the right to use some forms of artificial intelligence in the course of its business operations (e.g., data analysis or communication tools). You understand that some of your information may be processed by AI tools managed by ACT Midland.


5. Data Security
ACT Midland implements administrative, physical, and technical security measures—including encryption and firewalls—to protect your data. While we strive to secure your information, no system is 100% immune from hacking or malevolent actors. Any transmission of PII is at your own risk.


6. Data Retention
ACT Midland retains personal information for as long as necessary to fulfill the purposes outlined in this policy or as required by law. Once data is no longer necessary, we will securely delete or anonymize it.


7. Your Data Choices and Rights
You have the following rights regarding your personal data:

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  • Access & Rectification: You may request to see the data we hold or ask us to correct inaccurate information.

  • Deletion: You may request that we delete your personal data under certain conditions.

  • Opt-Out: You may object to the processing of your data for direct marketing or advocacy communications.


 
8. Changes to This Privacy Policy
ACT Midland reserves the right to update this policy at any time. Changes will be posted on this page with a revised "Last Updated" date. Your continued use of our website following any changes signifies your assent to the updated policy.
 
Contact Us
If you have questions regarding this Privacy Policy or wish to exercise your data rights, please contact us:
Postal Mail: ACT Midland 4400 N. Big Spring St. Suite 215C, Midland, TX 79705


Email:________________________


Please allow six (6) to eight (8) weeks for opt-out requests to be fully implemented across all offline and online systems.

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